Control document types

The DocuLedger ERP and Accounting Suite is a powerful and robust system.  Each company has a dedicated database which has the ability to scale to meet its transactional needs and we taylor your database performance to match your workload demand.  The system is designed to be easy to use, and readily uncover what is taking place within the company’s operations.  From the executive dashboard you can nearly reach all of the operational activities within the company, and see the status of any pending document transactions, including the below listed items and more.  See a brief system demo here.

All control documents referenced below start out as a pending unposted document that once marked “ready to post” can be posted individually or in a batch, provided the financial period is open from the accounting portal section, and it has not been previously posted.  These pending unposted documents have no accounting impact until they are posted.  Certain documents below that contain inventory transaction lines also require that there is adequate inventory to support the transaction in order to post.  Posting is the electronic process of taking an approved document and converting it into an accounting transaction by registering transaction appropriate debits and credits within the company’s accounting ledgers.  These transactions happen under an atomic database transaction insuring that there is never a partial application in processing the accounting transaction. 

• 1)      Sales Order Document - A sales order is a pending document that can be created on the fly, from a quote, from a Job listing, or from a schedule of values billing page. Click on the sales order link to learn more. 
• 2)      Purchase Order Document - A purchase order is a pending document that can be created on the fly, from a quote, from the job portal or from job budget control page.  Click on the purchase order link to learn more.
• 3)      Deposit Document -A deposit document is created as a pending document from the open deposit listing.  Click on the deposit document link to learn more.
• 4)      Disbursement Document - A disbursement document is created as a pending document from the disbursement management option under the banking menu.  Click on the disbursement document link to learn more.
• 5)      Bank Fund Transfer Document- The Bank Fund Transfer document begins as a pending document that you can access from the banking menu.  Click on the bank fund transfer document link to learn more.
• 6)      Inventory Transfer Document - The Inventory Transfer Document starts as a pending document that is used to transfer inventory items from one warehouse/facility to another.  Click on the Inventory Transfer Document link to learn more.
• 7)      Work Order Used Document - From either a Bill of Materials or on the fly, a Work Order Used document begins as a pending document that details component items to be consumed from a specified facility when producing a finished good.  Click on the work order used document link to learn more.
• 8)      Work Order Finished Good Document- Connected to the Work Order Used document the Work order Finished Good document starts as a pending document and specifies the expected quantity to produce and the actual quantity produced for the finished good being made.  Click on the work order finished good link to learn more.
• 9)      Inventory Adjustment Document- The Inventory adjustment document is created as a pending document to list items that did not reconcile with what you have verified during the course of a physical comparison at a facility.  Click on the inventory adjustment document link to learn more.
• 10)   General Journal Entry Document- The General Journal Entry document is created as a pending document that enables the accountant to record debits and credits to affect General Ledger Account registers for a financial period.  Click on the general journal entry document link to learn more.
• 11)   Expense Transaction Document - The Expense Transaction Document is created as a pending document that records expense transactions that have come directly out of the specified cash/bank account without going through accounts payable.  Click on the expense transaction document link to learn more.